2027 Exhibitor Information & Fair Schedule
Kick off the fair season on Sunday, January 24 with our South Florida fair in Miami. Arrive early or stay a day later to soak up the sunshine and explore world-famous South Beach before heading north. After a Monday travel day up to NYC, hop across the river on Tuesday for our original mega-fair in Northern New Jersey, then head into Times Square, New York City, the crossroads of the world, on Wednesday. Take Thursday and Friday to recharge, catch up on school visits, or explore NYC before we relaunch our Philadelphia fair with revamped location and weekend timing right off the Philadelphia Main Line on Saturday. We’ll wrap up the week on Sunday at George Washington University in Washington, D.C., steps from Capitol Hill and the White House!
Take a month to recover then join us for our first-ever West Coast Weekend, February 27–28, with fairs in Los Angeles on Saturday and San Diego on Sunday.
Note: To ensure the quality of our fairs a password is required to register as an exhibitor. Check any of our promotional emails sent from 11/3/27 onwards for the password--or to be approved as an exhibitor and receive the password email info@summerprogramfair.com
Miami
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NYC/NJ
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Philly
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DC
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LA
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San Diego
All of our 2027 fairs are in large professional venues (10,000 sq ft+) to handle the volume of exhibitors, students, and parents expected at these events. At all fairs:
- Ample exhibition booth space (tables are not shared and at least two feet apart)
- One six-foot folding table (no covering provided) with tables placed alphabetically based upon program registration name
- Two folding chairs per table
- Access to WiFi
- Complementary StriveScan account with unlimited scans
- Website listing for entire year
MIA Fair
Miami Florida
Date: Sunday, January 24, 2027
Times: 1:00-3:30pm
Location: University of Miami
Address: 1330 Miller Dr, Miami, FL 33146
Audience: All of South Florida's elite independent and premier public high schools from the Miami area.
Venue Description: The Shalala Student Center’s Grand Ballroom brings the fair to the University of Miami’s lush Coral Gables campus. Surrounded by palm trees and tropical landscaping, the ballroom is a bright, modern space with sweeping views of one of the most beautiful college campuses in the country. You’ll be minutes from the shops and restaurants of Coral Gables’ Miracle Mile and a short drive from downtown Miami, Coconut Grove, and world-famous South Beach.
NJ Fair
Northern NJ
Date: Tuesday, January 26, 2027
Times: 4:30-7:00pm
Location: Bogota Savings Bank Center at FDU Metropolitan Campus
Address: 100 University Plaza Dr, Hackensack, NJ 07601
Audience: All of Northern NJ focusing on exclusive Bergen County, but also reaching Essex, Morris, Passaic, Hudson, Union, and even Mercer County and bordering Rockland County NY.
Venue Description: The FDU Bogota Bank Center is a 40,000 sq. ft. athletic facility located in the heart of Bergen County, with plenty of parking and easily accessible from anywhere in Northern NJ or bordering NY State.
NYC Fair
New York City
Date: Wednesday, January 27, 2027
Times: 4:30-7:00pm
Location: New York Marriott Marquis
Address: 1535 Broadway, New York, NY 10036
Audience: All of New York City's elite independent and premier public high schools
Venue Description: Located in the heart of Times Square, the Marriott Marquis is the most iconic hotel and event venue in NYC and is easily accessible by every subway and bus line. Super convenient for familes not only in Manhattan, but Brooklyn, the Bronx, Queens, Westchester and Long Island as well.
PHL Fair
Philadelphia
Date: Saturday, January 30, 2027
Times: 1:00-3:30pm
Location: Hilton Philadelphia City Avenue
Address: 4200 City Avenue, Philadelphia, PA, 19131
Audience: Main Line Philadelphia and surrounding suburbs
Venue Description: The Hilton Philadelphia City Avenue sits right at the gateway to the Philadelphia Main Line, on the border of the city and the leafy suburbs of Lower Merion. With easy access to I-76 and major highways, the hotel is just minutes from Center City and historic Philadelphia. It’s also a short drive from many of the region’s premier public and independent schools.
DC Fair
Washington DC
Date: Sunday, January 31, 2027
Times: 1:00-3:30pm
Location: Charles E. Smith Center at George Washington University
Address: 600 22nd St NW, Washington, DC 20052
Audience: All of Washington DC's elite independent and premier public high schools also including Alexandria, Arlington, Bethesda and Silver Spring
Venue Description: The Smith Center is a premier 5,000-seat arena situated in the prestigious Foggy Bottom neighborhood, just blocks from the White House and the National Mall. Leveraging this prime Washington, D.C. address will give our event unparalleled prestige and metro accessibility to the best schools in the DMV area.
LA Fair
Los Angeles
Date: Saturday, February 27, 2027
Times: 1:00-3:30pm
Location: Loyola Marymount University
Address: 1 LMU Drive, Los Angeles, CA 90045
Audience: All of Los Angeles’ elite independent and premier public high schools, including the Westside, Santa Monica, Beverly Hills, the South Bay, Pasadena and the San Fernando Valley
Venue Description: University Hall at Loyola Marymount University brings the fair to LMU’s beautiful Westside campus, set on a bluff overlooking Playa Vista and the Pacific Ocean. You’ll be just minutes from LAX and a short drive from the beaches of Santa Monica, Venice, and Marina del Rey, with easy access to the many top public and independent schools across Los Angeles.
SD Fair
San Diego
Date: Sunday, February 28, 2027
Times: 1:00-3:30pm
Location:University of San Diego
Address: Torero Way, San Diego, CA 92110
Audience: All of San Diego’s elite independent and premier public high schools, including La Jolla, Del Mar, Carmel Valley, Coronado, Rancho Santa Fe and North County
Venue Description: Our San Diego fair is coming to USD’s stunning Alcalá Park campus. The campus is known for its Spanish Renaissance architecture and sits on a mesa with sweeping views of Mission Bay and the Pacific Ocean. You’ll be just minutes from Old Town, downtown San Diego, and the beaches of Pacific Beach and La Jolla, with easy access to I-5, I-8, and many of the region’s top public and independent schools.
FAIR TIMETABLE
Check exact hours for each fair above!
1Exhibitor Set-Up
90 minutes prior to doors open
2Fair Hours
2.5 hours
3Break Down
30 minutes after doors close
Exhibitor Guidelines
We are so excited to welcome your organization to the National Precollege & Summer Program Fairs this year! In order to ensure a professional and safe environment for all exhibitors and attendees, we have created these basic guidelines. Please ensure all staff representing your organization have reviewed:
1ARRIVAL AND SETUP
- Arrive to the exhibit hall no earlier than the start of setup time (NYC/NJ: 3:00pm, ALL OTHER FAIRS 11:30am), yet no later than 15 minutes before the start of the fair (12:45pm for a 1:00pm start). We’d like to have all exhibitors fully set up and ready to go ten minutes before advertised start time, and we may open doors to public at that time.
- Any pop-up banners or displays taller than 36” may not be displayed on the table but must be placed on the floor behind your table. This is for safety reasons.
- If you have a large backdrop banner, it must be single-sided with a plain backing as we do not have pipe and drape to separate the exhibitor behind you. Maximum width for backdrop banners: 8 feet wide.All displays must be on or behind your table, nothing may block the aisles or be on the side of your table. Displays should not block the view of adjacent booths.
2FAIR ETIQUETTE
- There is a maximum of 3 staff members permitted to attend for a standard table. 1-2 will suffice for most exhibitors, and only 2 chairs are provided per table.
- Program representatives may never stand in front of their tables or in the aisles as this disrupts traffic flow. Staff must be behind or to the side of their table. Please be mindful and courteous of the exhibitors next to you!
- Brochures may be distributed only from your table, and not placed around the exhibit hall. A staff member may not distribute information or scan attendees from any area of the exhibit hall besides the assigned booth.
- No playing of music/loud audio.
3DEPARTURE
- Please plan on staying for the entire duration of the fair, and begin packing up no earlier than 15 minutes before the conclusion of the fair. Should you need to depart earlier than 15 minutes prior to conclusion, please notify NPCSF Staff in advance.
EXHIBITOR FAQS
Have a question that is not listed here? Email us at info@summerprogramfair.com
How are your fairs different?
If you've been burned by traditional "camp fairs" in the past, prepare for a totally different experience. A National Precollege & Summer Program Fair is the premier exhibition space for your summer program:
- NPSPF Fairs are held in large, centrally-located, professional venues--not cafeterias, libraries, shopping malls, or other makeshift venues.
- NPSPF Fairs target dozens of the top high schools in the surrounding area--not just one host high school's population.
- NPSPF Fairs bring in the right student demographic--we are not solely about getting people through the door, but getting the right families to your table. With that being said, our attendance numbers will not disappoint!
- NPSPF Fairs have a variety of different program types--whatever you offer to students in grades 8-12, you will fit in here! Pre-College, Study Abroad, Teen Travel, Test Prep, Community Service, CIT Programs and Camps--our signature mix of programs that keep our attendees engaged.
How many programs will attend these fairs?
Last year, our fairs ranged from 75-120 programs participating in each. We reserve the right to reject any program's participation that we do not feel is a good fit for the National Precollege & Summer Program Fair audience.
How many attendees can we expect?
Last year our fairs saw between 550-1,450 attendees each. A variety of factors including weather on fair night can greatly influence attendance, but expect a very solid turnout!
What is included in my fair registration?
Everything you need!
- A private table and two chair(s)
- Access to WiFi
- The StriveScan system
- Website listing
- Awesome pre and post event support
How many representatives can we bring?
There is a recommendation of two but maximum of three representatives per program at our standard tables. If you require more than three, please inquire about our premium booths that can accomodate up to six representatives. Note that only two chairs per table are provided.
We are flying in and are not familiar with the areas. Do you have any advice on how to travel to all fairs?
Although there are many ways to travel depending on personal preferences, here is our recommended route: First, fly into a Miami area airport (MIA or FLL) and rent a car or use rideshare to tackle the MIA fair. Then, fly up to the NYC area (EWR, LGA, or JFK). Rent a car or use rideshare to travel to the NJ fair, then use the rental or Amtrak to reach the NYC, Philadelphia, and the DC fair where you can drop the car off. Fly out of a Washington DC area airport (IAD or DCA) or continue on to other recruitment activities. For those unable to rent a car, our fairs are located along the Acela Train Line and with the help of a few bus connections and/or Uber rides, can be reached without a personal vehicle. For our west coast fairs, fly into a Los Angeles area airport (LAX is closest) and rent a car to get to the LA fair. Use the vehicle to travel the ~2 hours to San Diego the next day, then fly out of SAN. If you need any personal travel advice, please reach out to info@summerprogramfair.com, we are happy to help!
What forms of payment do you accept?
Credit/debit cards, ACH, checks, and purchase orders.. If you have questions or need aditional flexibility please reach out.
What is the refund/cancellation policy?
All cancellations and request for refunds must be made in writing to info@summerprogramfair.com
- Until January 4: 100% Refund (less 3% admin fee if paid by credit card / No fee if paid by check)
- January 5-January 18: 50% Refund
- January 19-Date of Fair: No Refund
In the event of inclement weather, fairs will proceed unless an official state of emergency is declared in the zip code the fair takes place in. As long as the fair runs, we are not able to offer refunds for any personal travel difficulties.
Our program has a larger budget and wants maximum exposure. Are there any types of upgrades or sponsorship opportunities available?
Yes! Each fair has a limited number of larger endcap booths that are twice the size and feature premium visibility on the floor. For more information on becoming a Premium Sponsor, reach out to info@summerprogramfair.com
STRIVESCAN
The National Precollege & Summer Program Fair is a StriveScan fair!
We have partnered with StriveScan to bring electronic student scanning to our event. Using the StriveScan mobile app, you will be able to easily scan students' barcodes to collect their information. This will save your organization the time and expense of processing paper inquiry cards, while being environmentally-friendly and allowing students more time to have valuable conversations.
Scanning is included for all exhibitors at our event at no additional cost! Prior to the fair, you’ll be provided with a four-digit code to unlock scanning in the StriveScan app.
"The National Summer Program Fair has been an outstanding opportunity to showcase our new program and gain valuable visibility. With the perfect audience, timing, and location, it has been instrumental in helping us successfully build our brand."
2025 National Summer Program Fair Exhibitor
"Our participation at the National Summer Program Fairs as MWS Montreal French Camps was incredibly rewarding. The event was meticulously organized, and the communication leading up to the fair was nothing short of professional, making it easy for us to showcase our program. We had meaningful interactions with parents and children who were an ideal fit for our program. We are excited to confirm our attendance for next year!"
MWS Montreal French Camps, 2025 National Summer Program Fair Exhibitor
"Our experience at National Summer Program Fair event in NYC, NJ, and Philadelphia was absolutely incredible. The organization and overall atmosphere exceeded all expectations. A massive thank you for the dedication and hard work. Congratulations on such a well executed fair! Without a doubt, we will be returning next year."
2025 National Summer Program Fair Exhibitor
"Our experience at the National Summer Program Fair events in NYC, NJ, and Philadelphia was absolutely incredible. The organization and overall atmosphere exceeded all expectations.
Congratulations on such a well executed fair! Without a doubt, we will be returning next year."
EU Business School, 2025 National Summer Program Fair Exhibitor
"I always appreciate the communication leading up to the fairs that ensures we are able to get there safely and comfortably. I am always welcomed in and led to my table. I like being able to scan while meetings lots of students and families. I am always happy to do this every year in multiple cities. "
Fairleigh Dickinson University, 2025 National Summer Program Fair Exhibitor
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